Make us your home page
Instagram

Today’s top headlines delivered to you daily.

(View our Privacy Policy)

Hernando school district uses new computerized system to organize maintenance work

BROOKSVILLE — The new system is called School Dude, and it ties together the Hernando County school district's maintenance department with all school sites.

It is a computerized maintenance management system, explained custodial supervisor of maintenance Sean Arnold.

"Say there's a plumbing problem," Arnold said. "Someone at the school puts in a request, then clicks on 'priority status,' then 'location,' then 'building.' It's really narrowing it down for the maintenance staff to go to the issue."

Three staffers at each school are trained for School Dude, and any one of them can put in a maintenance request. The system keeps track of each repair and watches where replacements happen.

Requests are sent to a command center, where they are processed and sent to the correct department to be picked up by a crew chief. The system assigns a work order number.

If the status of a request changes, its originator is notified by email whether the work is in progress, has been declined, requires additional information or has been completed.

"What's really nice about it is we can track our labor," he said.

Computerization helps maintenance track continuous problems at a school, indicating whether equipment replacement might be in order. "Equipment life cycle is extremely important," Arnold said.

He gave the example of a $20,000 piece of equipment. School Dude can indicate the cost of its maintenance and whether it might be better to get a new one before its life expectation is up. It analyzes a piece of equipment's life cycle.

Some of the categories that School Dude tracks include plumbing, electricity, electronics, grounds, painting, irrigation and athletic fields.

"We've had a lot of positive feedback from the schools, and they love the followup emails that they get from the system," Arnold said.

It lowers frustration and saves money. There is less travel and duplication, and more productivity.

"It's a better way to track our labor and our material costs," Arnold said. "As a director in charge of multiple trades and departments, it allows me to go in at any time to see what type of work is being requested at schools. I just love the information it is generating for us, and I think in the future it's going to have a positive effect on the district, not just our department."

Hernando school district uses new computerized system to organize maintenance work 02/22/12 [Last modified: Wednesday, February 22, 2012 1:58pm]
Photo reprints | Article reprints

© 2017 Tampa Bay Times

    

Join the discussion: Click to view comments, add yours

Loading...
  1. Amazon receives 238 proposals from places eager to become its 2nd headquarters

    Business

    NEW YORK — Amazon said Monday that it received 238 proposals from cities and regions in the United States, Canada and Mexico hoping to be the home of the company's second headquarters.

    Earlier this month, an Amazon employee gives her dog a biscuit as the pair head into a company building, where dogs are welcome, in Seattle. Amazon says it received 238 proposals from cities and regions hoping to be the home of the company's second headquarters. 
[AP Photo/Elaine Thompson]
  2. Police may have found the body of a Texas toddler whose dad said he banished her to an alley

    Nation

    Police in Texas say they have "most likely" found the body of Sherin Mathews, the missing 3-year-old girl whose father claims he sent her alone into an alley when she wouldn't drink her milk.

    This undated photo provided by the Richardson Texas Police Department shows 3-year-old Sherin Mathews. Police in a Dallas suburb say they've found the body of a small child, not far from the home of Sherin Mathews, who's been missing since early this month. (Richardson Texas Police Department via AP)
  3. Bucs Cannon Fodder podcast: What went wrong on defense?

    Bucs

    Greg Auman is back from Buffalo, going back over a difficult finish and tough loss for the Bucs, in his latest Cannon Fodder podcast.

    Buffalo Bills tight end Logan Thomas (82) makes a touchdown catch over Bucs defensive back T.J. Ward (43) during the second half. [LOREN ELLIOTT   |   Times]
  4. Jim McElwain: Florida Gators have received death threats after 3-3 start

    Blogs

    GAINESVILLE - The Florida Gators' 3-3 start is causing some fans to become irrational - even by college football standards.

    UF coach Jim McElwain said there have been death threats made against people related to his program.
  5. Megyn Kelly hits back at O'Reilly's claim no one complained

    Blogs

    Bill O'Reilly, forced out at Fox News over allegations of sexual harassment, has said no one ever filed a complaint about his behavior with human resources or the legal department in the 20 years he was at the network.

    Bill O'Reilly at the Newseum in Washington D.C., on October 6, 2016.