Monday, December 11, 2017
News Roundup

How to manage email

Email may not seem as much of a habit as butts, booze or Ben & Jerry's but it's a cybermonkey on the backs of thousands upon thousands of people afflicted with in-box overload. That's why Shani Magosky, a Fort Lauderdale-based productivity consultant and business coach, says a "12-step program" may be required for recovery. "It's a hard habit to break," said Magosky, who wrote an article on email addiction for the monthly client newsletter distributed by her company, McGhee Productivity Solutions in Highlands Ranch, Colo.

Magosky weighed in on whether you have a problem, and some ways to fix it.

Are you an email addict? Magosky poses four questions in her article on email addiction: Do you ...

• Jump right to your in-box every time you hear the chime?

• Feel the compulsion to reply to emails as soon as they arrive?

• Frequently feel as though you accomplished nothing in your workday besides email?

• Use your email as a to-do list, storage area and/or reference system?

A "yes" to any of these questions may mean you have a problem, she said.

"Email often generates action items for the recipient," Magosky said. "This is why gaining control of email truly involves also developing a thoughtful system for capturing and managing all of one's to-dos and follow-up items."

Four-step solution: Here are Magosky's "Four D's for Decision Making" when coping with email:

Delete it: Don't need it? Trash it immediately. While this may be the easiest "D" to do, Magosky said that although most people delete junk mail when they see it, some hold on to them and allow these emails to grow into the hundreds or thousands. "That automatically causes stress," she said. "It creates a sense of being overwhelmed."

Do it: If the email will require a short amount of time to respond to or act on — say, 2 or 3 minutes tops — she recommends tackling that email immediately.

Delegate it: Forward the email to the appropriate person to handle. But "cc" yourself so you remember to whom you sent it; keeping a copy means you won't forget to check in to make sure the delegated task has been completed.

Defer it: This doesn't mean forgetting about the email; rather, turn the email into a calendar appointment that will allow you to complete the task of the email on a specific date at a specific time. Or, route the email into a task list (like Outlook Task Pad) where all your to-dos are kept.

Other tips from Magosky to consider:

Turn off all of the signals that alert you to a new email message. Set aside a specific time or times during the day to go through your new emails in batches.

Work to reduce the number of emails landing in your in-box by sharpening what flows through your outbox. "Write more thoughtful, complete emails that answer questions and clearly identify the next steps," Magosky said, adding you should also be sure necessary attachments are attached to the email you're sending so people don't have to write back looking for them.

Be selective in hitting the "Reply to All" button. And, sending out a "thank you" to everyone is a time-waster for everybody, she said.

Comments
Lions-Buccaneers Turning Point, Week 14: A coach's future hangs in the balance

Lions-Buccaneers Turning Point, Week 14: A coach's future hangs in the balance

TAMPA — The season started in August with “Hard Knocks,” packed bleachers at training camp and cheers for coach Dirk Koetter.It ended Sunday with a 24-21 loss to the Lions, a lot of empty seats and chants of “We want Gruden ba...
Updated: 1 hour ago

High school scoreboard for Dec. 11

Monday’s scoreboardGirls soccerDixie Hollins 4, Boca Ciega 0Palm Harbor U. 2, Countryside 2Osceola 7, Northeast 0Largo 1, Seminole 0Boys soccerIndian Rocks Chr. 3, Northside Chr. 1Palm Harbor U. 4, Countryside 1...
Updated: 2 hours ago
Winter meetings journal: Rays closer Alex Colome drawing interest

Winter meetings journal: Rays closer Alex Colome drawing interest

LAKE BUENA VISTA — The Rays made a small deal Monday in acquiring INF Joey Wendle from Oakland while continuing to discuss bigger ones that seem likely to eventually lead to the trade of closer Alex Colome and then others.The Rockies and Mets joined ...
Updated: 3 hours ago

Lottery resultsNumbers drawn after 9 p.m. are no longer available by our deadlines. For results, go to tampabay.com/lottery.Pick 2, 3, 4, 5Mon., Dec. 11, midday:32 251 1266e_SRit91903Mon., Dec. 11, evening:52 400 7181e_SRit23090Fantasy 5Mon., Dec. 11...
Updated: 3 hours ago
HomeTeam Hot Shot winners: Emily Joseph and Devin Cosser

HomeTeam Hot Shot winners: Emily Joseph and Devin Cosser

HomeTeam Hot ShotsEmily Joseph, NortheastJoseph, a senior, has been a deadly shooter since her sophomore year. But this season she has added to her game. "She’s gotten physically stronger and has gained confidence," coach Will White said. "She used t...
Updated: 3 hours ago
Florida A&M names Willie Simmons football coach

Florida A&M names Willie Simmons football coach

TALLAHASSEE — Willie Simmons was named football coach at Florida A&M on Monday. The Tallahassee native will be introduced today. Simmons, 37, has been the coach at Prairie View A&M the past three seasons (21-11, including 6-5 this season). He played ...
Updated: 3 hours ago
Yankees’ acquisition of Giancarlo Stanton may hasten Rays’ dismantling

Yankees’ acquisition of Giancarlo Stanton may hasten Rays’ dismantling

LAKE BUENA VISTA — The latest obstacle keeping the Rays from contending in the American League East loomed even larger Monday afternoon in pinstripes.The Yankees’ formal introduction of Giancarlo Stanton also could be an accelerant to the departure o...
Updated: 3 hours ago
Residents wonder what’s next after fire destroys Tampa apartments (with video)

Residents wonder what’s next after fire destroys Tampa apartments (with video)

TAMPA — When her apartment complex caught fire Monday afternoon, Peaches McIntyre grabbed her four children and baby stroller and ran outside.Hours later, she looked at the smoldering building with her 5-year-old autistic son, Choice Underwood, huggi...
Updated: 4 hours ago
3 Trump accusers call for congressional inquiry; Pentagon to allow transgender people to enlist; 18 win anti-Trump climate grants; more in U.S., world news

3 Trump accusers call for congressional inquiry; Pentagon to allow transgender people to enlist; 18 win anti-Trump climate grants; more in U.S., world news

United States3 Trump accusers speak, hoping to be heard nowThree women who have previously accused President Donald Trump of sexual harassment shared their stories Monday on NBC’s Megyn Kelly Today. Jessica Leeds, Samantha Holvey and Rachel Crooks s...
Updated: 4 hours ago
Judge denies former Clearwater fire chief’s motion for a new trial

Judge denies former Clearwater fire chief’s motion for a new trial

A Pinellas circuit judge denied a bid for a new trial in the case of Jamie Geer, the former Clearwater fire chief serving a life sentence for sexually abusing a girl throughout her childhood.Geer, now 63, was in court in October seeking the new trial...
Updated: 4 hours ago